Visa Information

Invitation letter for visa application

Poland is a member of the European Union and of the Schengen Area. Citizens of the EU and Schengen Area countries do not require visas to enter Poland. There are also countries outside the EU and Schengen Area whose citizens do not require Polish visas.

Detailed information about visa requirements is available on the website of the Ministry of Foreign Affairs of the Republic of Poland: https://www.gov.pl/web/diplomacy/visas

It is the sole responsibility of the attendee to take care of his/her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest Polish embassy or consulate to determine the appropriate timing of their visa applications. It is recommended to apply for a visa at least 3 months in advance of SolMech 2026.

In most cases, to submit a visa application you will have to register on the website: secure.e-konsulat.gov.pl. There, you will also find helpful information about visa procedures, a list of Polish consulates and the electronic visa application forms.

The Conference Secretariat can provide invitation letters required for visa applications to participants who have registered and paid the conference fee. In order to request an invitation letter, please contact us at solmech2026@ippt.pan.pl

The invitation letter does not financially obligate the Conference Organizers in any way, nor does it guarantee obtaining an entry visa to Poland. All expenses incurred in relation to attending the Conference are the sole responsibility of the participant.

The Conference Organizers and/or the SolMech 2026 Scientific Committee will not directly contact embassies and consulates on behalf of delegates.